Event Caddy Tournament Management A-Z

Setting up your tournament & website in Event Caddy can be a breeze—but some powerful features aren’t always obvious at first glance. This A–Z-style guide walks you through everything Event Caddy has to offer, with a short explanation of each feature and a real-world example of how it can help your tournament run smoother, raise more money, and save time.

1. Sign Up & Tournament Creation

Getting started is simple. You can sign up for a free tournament and begin building immediately.

What it offers:

• Create a brand-new tournament in minutes

• Clone an existing tournament to reuse settings year over year

• Disable or archive tournaments once they are complete

Example: If your event runs annually, cloning last year’s tournament lets you reuse registration options, emails, sponsors, and branding—saving hours of setup time.

2. Event Settings

Your tournament’s foundation lives here. These settings control how registrations, players, and scoring behave.

What it offers:

• Number of holes

• Groups per hole

• Maximum players

• Shotgun vs tee-time formats

• Public vs private visibility

Example: Limit registrations automatically to avoid overbooking and eliminate manual tracking.

2a. Event Schedule

Define the flow of your tournament day.

What it offers:

• Tee-off times

• Registration & check-in windows

• Dinner, auction, or awards timing

Example: Your schedule appears on your event website so players know exactly where to be and when.

2b. Contact Information

Set your official event contact details.

What it offers:

• Organizer name

• Support email & phone

• Displayed on event website and emails

Example: Players know who to contact with questions—reducing confusion and last-minute issues.

3. Link Club

Connect your golf course directly to your tournament.

What it offers:

• Search and link an existing club

• Displays course info automatically

• Contact Event Caddy support if the club isn’t listed

Example: Linking the club enables accurate hole data for live scoring and professional-looking course displays.

4. Registration Options

Build flexible registration packages for players and sponsors.

What it offers:

• Player registrations

• Foursomes

• Sponsorships

• Add-ons (mulligans, dinners, contests)

Example: Offer an “Early Bird Foursome” and close it after a set date.

4a. Registration Email Templates

Control the emails sent after registration.

What it offers:

• Confirmation emails

• Custom messaging per registration type

• Merge fields for player & event info

Example: Automatically send sponsors different instructions than players.

4b. Registration Questions

Collect exactly the information you need.

What it offers:

• Custom questions per registration

• Required or optional fields

• Player, team, or purchaser-level questions

Example: Ask for handicap, shirt size, or dietary restrictions during registration—no follow-ups needed.

5. Player Management

Your command center for players and teams.

5a. Player Listing

View and manage all registered players.

What it offers:

• Search & filter players

• Edit player details

• Add players manually

Example: Quickly fix spelling errors or swap players between teams.

5b. Group Pairings (Live Scoring)

Assign players to groups and starting holes.

What it offers:

• Drag-and-drop pairings

• Hole assignments

• Live scoring readiness

Example: Pair sponsors with specific guests before the event starts.

5c. Starting List, Bag Drop & Cart Signs

Generate professional signage instantly.

What it offers:

• Printable starting lists

• Bag drop tags

• Cart signs

Example: Eliminate spreadsheets and last-minute printing chaos.

6. Event Website

Every tournament gets a built-in website—no coding required.

6a. Home Page & Logo Editor

What it offers:

• Custom branding

• Logo uploads

• Event description & imagery

Example: Match your event’s branding without hiring a designer.

6b. Custom Names

Rename default labels.

Example: Change “Auction” to “Raffle & Prizes” to match your event language.

6c. Photo Gallery

Share event photos.

Example: Post-event photos increase sponsor value and engagement.

6d. Downloadable Files

What it offers:

• PDFs, rules, schedules, sponsorship decks

Easily add the download link across your website and in emails.

6e. Custom Pages

Build pages for FAQs, rules, or travel info.

6f. Sponsors (vs Online Store)

Sponsors: Branding-focused exposure Store: Item-based purchases

6g. Custom Domain (Pro)

Use your own URL (e.g., golfclassic.org).

7. Payment Gateway

Event Caddy handles payments end to end.

7a. Stripe

What it offers:

• Credit cards

• Automatic receipts sent from Event Caddy

• Transparent processing fees

7b. PayPal

Alternative payment option for buyers who prefer it.

7c. Cash / Check

Manually record offline payments for complete financial tracking.  Available with PRO.

8. Event Transactions & Finances

Track every dollar.

What it offers:

• Transaction logs

• Refunds & voids

• CSV exports

Example: Easily reconcile finances after the event.

9. Event Admins

Give others access without sharing passwords.

What it offers:

• Multiple admins

• Permission-based access

Example: Let volunteers manage players while finance teams handle payments.

10. Event Marketplace

Upsell optional items before and during the event.

Example: Sell mulligans or contest entries ahead of time to increase revenue.

11. Communication Tools

11a. Email Blasts

Send announcements to targeted groups.

11b. Contact Management

Automatically build a contact database from registrations.

11c. SMS & Contact Management

Send last-minute updates via text.

Example: Notify players of weather delays instantly.

12. Store

Sell merchandise and extras.

Example: Offer hats, shirts, or raffle tickets online.

13. Auction

Run silent or online auctions.

What it offers:

• Mobile bidding

• Item management

• Real-time results

Example: Increase bids by letting guests bid from their phones.

14. Live Scoring

Score tournaments in real time.

What it offers:

• Mobile score entry

• Leaderboards

• Automatic calculations

Example: Eliminate paper scorecards and manual calculations.

15. Event Caddy App

Everything in your pocket.

What it offers:

• Live scoring

• Auctions

• Schedules

• Notifications

Example: Players interact with your event without downloading multiple tools.

Bottom Line: Event Caddy is designed to replace spreadsheets, manual emails, and disconnected tools—so you can focus on running a great event and raising more money.